Name

Type

User Access

Result

Work Queue

Button

Available to Receivers, Reviewers, Responders, and Approvers.

Displays current users work queue.

Create Supplement

Button

Available to internal roles with access to this application.

Displays a list of supplement types. Clicking each type opens a unique Create Supplement screen from which a supplement application can be created.

Supplement Types:

·         Time Extension

·         Change in Work

·         Permittee Name Change

·         Fee Change

Submit

Button

Available to all roles with access to this application.

Submits a new application.

Workflow

Button

Available to all roles with access to this application.

Display application processing audit trail.

Application

Link

Available to all roles with access to this application.

Display application main page.

Status

(Under Review, etc.)

Link

Available to all roles with access to this application. All statuses except Draft are hyperlinked to display the processing workflow of this application.

Display workflow log for this application.

Edit

(Applicant Information)

Button

Available to users with Update rights. Not available to Applicant, co-applicant, or Engineering Firm role after Submit.” Not available to Receiver after reviewers have been assigned. Not available to reviewers after review is completed. Not available to responders after response is posted.

Open window to update the Applicant Information section of the screen.

Edit

(Application Details)

Button

Available to users with Update rights. Not available to Applicant, co-applicant, or Engineering Firm role after Submit.” Not available to Receiver after reviewers have been assigned. Not available to reviewers after review is completed. Not available to responders after response is posted.

Open window to update the Application Details section of the screen.

[Documentation Required]

Link

Available to all users; displays adjacent to a municipality when: The Municipality or its parent County is part of an LGP requiring documentation on applications.

The permit sub-type on the application matches any of the documentation options selected in the LGP profile.

Displays popup with explanation of the LGP's documentation requirement.

[Local Government Partner Contacts]

Link

Available to all users; displays when any LGP associated with the application requires documentation.

Displays contact name and information for the LGP requiring the documentation.

Application Setup Section Links

Applicant Team

Link

Available to all roles with rights to this application; Update rights allow team modifications.

Displays applicant team; applicant, co-applicant, and engineering firm.

Attachments

Link

Available with all roles with rights to this application. Update rights allow users to attach documents.

Display list of documents attached to this application.

Work Summary and Locations

Link

Available to all roles with rights to this application; Update rights allow modifications to Locations and Summary; only PennDOT can add/update Work Descriptions.

Displays summaries and specific descriptions of work to be performed at each location.

Application Identification

Link

Available to all roles with rights to this application; Update rights allow team modifications.

Displays information on type of work to be performed under the permit; repair, replace, install, emergency, etc.

Fee Information

Link

Available for viewing and update by all users. PennDOT reviewers are responsible for verifying all fee information.

Displays information on fees being charged for this application.

Application Summary

Link

Available to all roles after application is submitted.

Display a summary of the information currently entered into the application.

Supplement Summary

Tab

Supplements only; available to all roles after supplement is submitted.

Displays applicant's justification for requesting the supplement.

Maintenance and Operation Information

Link

Traffic signals only. Available to all roles after application is created.

Allows authorized users to modify maintenance and operation information and contact details.

Reference Materials and Forms

Link

Available to all roles after application is created.

Allows user to access HOP forms and documents while processing application.

Related License or Permit Info

Link

Available to all roles after application is submitted.

Display a summary of the information currently entered in the application.

Linked TSP List

Linked TSP/HOP List Linked HOP List

Link

Available to all roles.

The setup link for Linked HOPs and TSPs changes wording based on linkage type.

·         If there is no linkage, Link HOP List displays.

·         If HOP and TSP links exist, Linked TSP/HOP List displays.

·         If two HOPs are linked together, Linked HOP List displays.

Internal Section Links

Checklist Information

Link

Not visible to applicant team while application is in Draft status. Available for update by PennDOT personnel only.

Displays information on conditions at work location, inspections, and reviews.

Reference Information

Link

Not visible to applicant team while application is in Draft status. Available for update by PennDOT personnel only.

Displays data on right-of-way, detours caused by the proposed work, etc.

IMS Permit Data

Link

Not visible to applicant team while application is in Draft status. Available for update by PennDOT personnel only.

Displays information on conditions at work location, inspections, and reviews.

Application Notes

Link

Not visible to applicant team while application is in Draft status. Available for update by PennDOT personnel only.

Displays data on right-of-way, detours caused by the proposed work, etc.

Workflow Section Links

Review Team

Link

Available to all roles. Link disabled until application is in Received status.

Displays list of internal PennDOT receivers and reviewers.

Level of Effort

Link

Available to reviewers and responders. Hidden from applicant team.

Displays a summary of comments and conditions; entry field for reviewers and responders to enter the amount of time spent on this application.

Application Notes

Link

Available to all Review Team roles.

For each level of reviewers, this control displays the comments of assigned reviewers at the next lower level; allows each level to consolidate the comments of their assigned reviewers at the next level.

Reviewer Comments

Link

Available to reviewers with access to this application; available to responder for formulating the response. Hidden from applicant team.

For each level of reviewers, this control displays the comments of assigned reviewers at the next lower level; allows each level to consolidate the comments of their assigned reviewers at the next level.

Permit (License)Conditions

Link

Based on review level, available for reviewers to all conditions or include/exclude lower level reviewer conditions.

Display reviewers permit conditions. For Level 4 reviewers, displays all conditions from all assigned 5 reviewers. For Level 3 reviewers, displays all conditions from all assigned 4 reviewers. For Level 2 reviewers, displays conditions from all assigned Level 3 reviewers; for Level 1 reviewers, displays all conditions from all assigned Level 2 reviewers.

Response Comments

Link

Available to Responder when building a response.

Displays all reviewer comments with dropdown options to include/exclude reviewer comments, thus creating a list of Response Comments.

Response (License) Conditions

Link

Available to reviewers to add or consolidate reviewer conditions based on role. Available for Responder to consolidate all conditions when building a response. Hidden from applicant team.

Displays list of conditions that must be satisfied for the permit to be issued.

Response Cover Letter

Link

Available to Responder when application is accepted to Build Response; read-only for other roles.

Builds and displays anticipated response letter to be sent to applicant.

Response Letter

Link

Read-only for applicant team after application is submitted; Responder can update.

Displays the response letter sent to applicant team.

Conditional Response Letter

Link

Available to all roles with access to this application after application status = Conditionally Approved.

Displays conditional approval letter specifying that the permit must be recorded with the County before it can be issued.

Permit Section Links

Permit Information

Link

Hidden from applicant team. Available to all roles with access to this application.

Displays the permit information screen.

Draft Permit

Link

Available to all roles with access to this application. This link is available only while permit is in Draft status.

Displays permit with a Draft watermark.

Permit

Link

Available to all roles with access to this application. This link is available only after the final permit has been generated.

Displays the final version of the permit.

Supplement List

Link

Available to all roles with access to this application. This link is available only if more than one supplement application has been submitted for a permit.

Displays a list of supplement applications for a specific permit.

License Section Links

License

Link

Hidden from applicant team. Available to all roles with access to this application.

Displays the permit information screen.

Supplement List

Link

Available to all roles with access to this application. This link is available only if more than one supplement application has been submitted for a permit.

Displays a list of supplement applications for a specific permit.